Frequently Asked Questions - Grants

Your company’s W-9 is necessary to create a vendor profile with the state. It is important that all information is correct, or you could potentially delay payments. Here are some things to look for prior to submitting your W-9:

• The IRS Form W-9 submitted must be the most recent version of the W-9 (March 2024). The Auditor’s Office will reject any other version. 
• The IRS Form W-9 must be signed and dated within the past 365 days. The Auditor’s Office will not accept unsigned forms. 
• The address on the W-9 is the address payment will be sent to, so enter a valid mailing address.

• The Taxpayer Identification Number (TIN) provided on the IRS Form W-9 (EIN/SSN), is required to match the legal name that is registered to that TIN in IRS records (line 1 of W-9). This is a frequent reason for rejection by the Auditor’s Office.

• If you are an LLC, please be sure to identify the tax classification (partnership, C-Corp, S-Corp).